Allocator I-Portland, OR

Job Title:                    Allocator I

Location:                    Portland, Oregon

Department:              Labor Relations

Reports To:               Associate Area Manager

FLSA Status:             Non-Exempt

(This is not a dockworker position. It is not covered by the contracts negotiated between the ILWU and PMA.)

 

Put your experience and talents to work in a role with a unique company - the Pacific Maritime Association (PMA). PMA is a non-profit mutual benefit corporation that serves as a multi-employer collective bargaining agent for approximately 75 shipping lines, stevedore companies and marine terminal operators at California, Oregon and Washington ports. West Coast port operations (including non-containerized cargo such as bulk and autos) now support 9.2 million U.S. jobs and contribute 12.5 percent of the U.S. GDP.

PMA’s primary purpose is to negotiate and administer labor contracts with the International Longshore & Warehouse Union on behalf of the Association’s member companies, as well as administrating payroll and certain benefits. Our headquarters and administrative office is located in San Francisco, California, with area offices in Southern California (Long Beach and satellite offices in San Diego and Port Hueneme) and the Pacific Northwest (Portland, Oregon and Seattle and Tacoma, Washington) in addition to Northern California (Oakland).

 

SUMMARY

Under the general direction of the Associate Area Manager, the Allocator provides uniform and equitable allocation of available manpower for available work in accordance with Allocation Rules and special directives of the Sub-Steering Committee and/or the Area Manager.  The role generates various reports on the outcome of the allocation process and controls distribution of entire shipboard and related longshore labor force in the Oregon/Columbia River Area.  It also interacts on a daily basis with Employer and Union representatives in the coordination of and distribution of workforce. This position works regular Monday-Friday workdays with occasional weekend relief shifts.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

 

  • Daily phone contact with PMA member companies and jointly operated dispatch halls.
  • Enter all member company orders in CALO.
  • Maintain professional and cooperative working relationships with all Union dispatchers and PMA member companies in the Port in a high-stress environment.
  • Prepare and complete daily allocation worksheets for each shift.
  • Update work summary log and record all vessels, berth, companies, arrival and departure times, and gang utilization for all shifts on each vessel.
  • Ensure industry Allocation Rules are properly and uniformly applied and enforced.
  • Ensure that cuts to vessels are appropriately made in the event of manpower shortages.
  • Prepare and authorize weekly payrolls from joint dispatchers.
  • Maintain daily logs and records.
  • Maintain and update Excel spreadsheets.
  • Participate in industry meetings as required.
  • Perform a variety of facilities and administrative duties including but not limited to office supply management, office maintenance and office equipment maintenance while exercising initiative in utilizing extensive knowledge of office processes and practices.
  • Enter Columbia River Area longshore availability and State Unemployment data as directed by the Oregon Benefits Administrator and any additional duties as may be assigned
  • Additional duties as assigned to support Labor Relations staff.
  • Other duties may be assigned. 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

 To perform the job successfully, the candidate must be knowledgeable and capable in the following areas:

  • Possess excellent communication, written, oral, interpersonal, and teamwork skills, communicate constructively and confidently, listen openly, and collaborate well with staff and others in different groups.
  • Display strong integrity and work ethic and take ownership for meeting the goals and objectives of the department/organization.
  • Convey a professional and positive attitude with action/results orientation to problem solving and elimination of backlogs.   
  • Proven ability and experience in exercising good judgment and discretion in handling confidential materials and matters.
  • Show facility in multi-tasking to meet multiple deadlines while maintaining vigilant attention to detail and focus on producing accurate and complete information.
  • Possess strong organizational and analytical skills in managing to daily, weekly, monthly, quarterly or annual deadlines.
  • Display strong initiative for own technical development including learning from others about the nuances of the organization’s operational activities and industry.
  • Excellent attention to detail with a high degree of accuracy.
  • Ability to handle multiple demands; and prioritize workload; establish and maintain positive, cooperative, and productive working relationships.

EDUCATION AND/OR EXPERIENCE 

  • Bachelor’s degree from an accredited four year college or university is preferred.
  • Industry knowledge preferred.

PHYSICAL DEMANDS

  • Must be able to work and sit at a computer terminal for an extended period of time.
  • Must be able to lift up to 5 lbs.
  • Must be able to crouch, bend and reach on a daily basis.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

WORKING ENVIRONMENT

Work environment is that of a fast paced office setting. The offices are located in downtown Portland within easy walking distance of public transportation and the retail center of the city.  Travel may be required to West Coast port office locations, including overnight stays.  Infrequent other travel may be required from time to time.  Weekend coverage may be required infrequently.

Pacific Maritime Association is an equal opportunity employer.

Contact

Please email or fax your cover letter and resume (in MS Word, PDF, or text format) to:   
Human Resources Department
Email: careers@pmanet.org
Please write “Allocator, Portland, Oregon” in the subject line.
HR (confidential) Fax: (415) 520-5314